Accessing Timesheets
Navigate to Manage Staff
Click the Timesheets tab
You'll see a table with all staff time entries including:
Employee name
Date
Clock-in and Clock-out times
Break duration
Total hours worked
Any notes
Filtering Timesheets
By Date Range:
Select from quick options (Today, This Week, This Month) or choose custom dates
Click Apply to update the view
By Employee:
Select one or multiple employees from the dropdown
Click Apply to filter
Editing Time Entries
If staff forget to clock in or out, you can correct their entries:
Find the entry in the Timesheets table
Click directly on the time field to edit
Modify:- Clock-in or clock-out times
Break times (add, remove, or adjust)
Validation:
Clock-out must be after clock-in
Break duration cannot exceed shift length
System will alert you if creating overlapping shifts
Audit Trail: All edits are tracked with:
Who made the change
When the change was made
Deleting Time Entries
To delete an incorrect or duplicate entry:
Click the three-dot menu (⋮) on the entry
Select Delete
Enter a reason for deletion (minimum 10 characters)
Click Delete
Note: Deleted entries are retained in the system for audit purposes and can be viewed by enabling the "Show deleted entries" filter.
Adding Missing Time Entries
If staff forgot to clock in or out entirely, you can manually add their shift:
Click Add new shift button (top-right)
Select the employee
Enter:- Start date and time
End date and time
Break duration (format: HH:MM, e.g., "0:30" for 30 minutes)
Optional notes
Review the automatically calculated shift duration
Click Save this shift
Note: Manual entries are tagged as "Manual entry" to distinguish them from staff-recorded clock-ins.
Exporting Timesheets
To export timesheet data for payroll:
Apply any desired filters (date range, employees)
Click Export button (top-right)
An XLS file downloads automatically
The export includes:
Employee name
Date
Clock-in and clock-out times
Break duration
Total hours worked
Any notes
Modified timestamp (if edited)
Source (Clock-in or Manual entry)
Use this file to import into: ADP, QuickBooks, Excel, or any payroll system.
FAQ
Q: Can I edit my own time entries?
A: Yes, if you have "Can manage staff timesheets" permission, you can edit any entries including your own.
Q: What if a staff member doesn't clock out?
A: The shift remains active. Edit the entry to add the clock-out time.
Q: How do I view deleted entries? A: Enable the "Show deleted entries" filter in the Timesheets tab.
Q: Can staff see their own timesheets? A: Not in the current version. You can show them their hours or print a timesheet for them.
Q: What's the difference between "Clock-in" and "Manual entry"? A: "Clock-in" = staff clocked in themselves. "Manual entry" = manager added the shift manually.
Need help? Contact FLiiP Support at [email protected]